Title: Town Hall Events Guide
Original CoS Document (slug): town-hall-events-guide-1
Login Required to view? No
Attached File: Town_Hall_Events_Guide.2_24_(1).pdf
Created: 2024-03-05 15:47:25
Updated: 2025-03-05 19:00:00
Published: 2024-03-26 03:00:00
Converted: 2025-04-14T20:16:53.295471432
Venues: Potential meeting spaces can be found at:
• Libraries
• Senior/RetirementCenters
• CommunityCenter
• American Legion, AmVets or VFWHalls
• Churches
• Community Rooms at Banks or local restaurants
• Private clubs such as the Elks, Eagles, and Moose lodges
• Older movie theaters
• Hotels
• Golf Club
• Grange Halls
• Chamber of Commerce (is someone on your team a member?)
• Title Company(is someone on your team a realtor or broker?)
• Local gym
• Civic Center
• Indoor training and shooting range
• Local utility company, i.e.Electric Co-op
• Fire department, Fire Hall
Should be procured at the beginning of a 6-week plan, making sure requests to National
are submitted with a 3-week window before payment is due
Volunteers needed for:
• Setup
• Cleanup
• Sign-in table- to collect email and phone numbers of attendees for follow-up
• Refreshment table- water, co
ffee (health code issues could come into play with food)
• Stationary and Stamp table- provide stationary and stamps to attendees to write to
their legislators on the spot, have names/addresses of legislators visible on this table
• Literature table
Headliners
Submit requests for headliners well in advance of event
RSVP system
When headliners are participating, an RSVP system is wise to use
Town Hall Events Guide
Rev. 2/29/24
Page 1 of 2
Certificates of Insurance
Some venues will require a Certificate of Insurance. This can be requested by
<completing and> <submittin>g an Event Payment Request Form to
payment@cosaction.com, along with documents from the venue showing the specifics
of the coverage they require.
Security
Some venues will charge for providing security for your event. Check contracts or
agreements for the specifics and costs for this.
Alcohol
It is the policy of Convention of States to not provide or o
ffer alcohol at COS sponsored
events.
Equipment
For venues that have equipment available, consider the following:
• Podium
• Microphone and Speakers
• Can your event be recorded?
• Can you live-stream the event?
• Folding chairs
• COS banners and tablecloths
• American flag
Advertising
The following are possible ways to advertise your town hall:
• Emails
• Text blasts
• Social Media
• Flyers in local businesses
• Possible PSA on radio?
• Local political party, gun club newsletters
• Paid radio ads or social media ads
• Personal email accounts- send an announcement to all your contacts
• Telepatriot missions to our supporters
Rev. 2/29/24
Page 2 of 2