Table of Contents
Title: California Lobby Day 2023
Original CoS Document (slug): california-lobby-day-2023
Login Required to view? No
Created: 2023-01-24 03:03:17
Updated: 2023-04-02 22:34:16
Published: 2023-01-25 03:00:00
Converted: 2025-04-14T21:22:33.097407636
Important Lobby Day Links for the Team
- **Team Attendance Survey** (All Leaders should respond to this survey. Even if you are not attending Lobby Day, you still need to complete this form to let us know you have seen it and are staying informed)
Links to Share with the Grassroots & On Social Media
- **Lobby Day 2023 Page** (to share with your grassroots & on social media))
- **Lobby Day RSVP & Automatic Cornhole Registration Link** (to be sent out to your grassroots and shared on social media)
- **Handwritten Letter Sign-Up Link** (to be shared with those who want to submit a handwritten letter to be included in info packets to legislators
- **Handwritten Letter Instructions for the Grassroots: Downloadable Document** (Share this document with those submitting Handwritten Letters)
Table Of Contents in Order of Appearance on the Page
- Lobby Day Description
- Lobby Day Team Schedule
- Lobby Day Calendar
- Task Management Tables
Lobby Day Description
Date: Wednesday, March 22, 2023
Set Up Time: 8:00 am
Start Time: 10:00 am
End Time: 3:00 pm
Clean Up & Off Capitol Grounds: 4:00 pm
General Description
- Our team will gather in Sacramento on the West Side Steps of the Capitol Building and lead groups of Grassroots Volunteers into the Swing Building to distribute packets of information to the legislators.
- Grassroots will voice their support of COS to their legislators
- State & National Leadership will attend prescheduled meetings with legislative offices to educate them about Article V & COS. (If we have a meeting scheduled with your legislator, you will be asked to attend as will any of the grassroots supporters & volunteers that are attending.)
- Cornhole games will be ongoing throughout the day in order for us to gather some metrics to determine the best way to run next year's 1st Annual Legislator Cornhole Tournament!
- We will be providing something to eat (not a full lunch, but something to keep us fueled)
Team Schedule
- 8:00 am - Begin Set Up of Equipment (pop-up, tables, chairs, banners, sign-in station, COMMS interview/selfie frame station, cornhole boards & stanchions, group leaders & their packets)
- 9:30 am - Set-up needs to be completed
- 9:30 am - Crew Leaders for a Huddle to receive final instructions and ask any last-minute questions prior to the day's start.
- 10:00 am -Event Starts with RD & SD remarks
- 10:30 am - Volunteers gather with their Group Leader
- 10:45 am - First Cornhole Game of the day
- 11:00 am - Group Nor Cal & Group Central begin Packet Info Delivery
- 12:00 pm - Group LA & Group So Cal begin Packet Info Delivery
- 3:00 pm - 4:00 pm - Event Officially Over/Begin Packing & Cleaning up.
- 4:00 pm - All equipment Off Capitol Grounds. Thank the Capitol Police (CHP)(especially Officer Moos)
*Calendar is to provide a visual timeline of tasks that need to be completed.*
Tasks Leading Up to Lobby Day 2023
Event Planning Tasks
Start Date
Due Date
Task #
Task
Assigned To
Resources
Thursdays
11:00 AM
Check-In Call w/Andrew
Kimberly H.
1/16/2023
2/1/2023
Task #4
Create A Budget
KH & KH
Capitol Grounds Permit
Parking Permit
Event Payment Request Form
Reimbursement Form
Table Equipment Form
Print Order Form
Lunch
Grassroots & Legislative Tasks
| Start Date | Due Date | Task # | Task | Assigned To | Resources |
| 1/16/2023 | 1/27/2023 | **Task #1** | Schedule ASM Appointments | DC & DC Team | **Call Script** |
| 1/23/2023 | 1/27/2023 | **Task #2** | Schedule SEN Appointments | State Exec Team | Call Script |
| 1/16/2023 | 3/5/2023 | **Task #3** | Petition Process Clean Up | CA Team | Contact Alison Moon or Kimberly Hogan |
| 1/16/2023 | 2/1/2023 | Task #4 | Create Budget | Kelly H. & Kimberly H. | |
| 2/1/2023 | 3/15/2023 | **Task #5** | Handwritten Letters from Grassroots | DC's & Alison M. | **Instructions to send to grassroots** |
| 2/6/2023 | 3/15/2023 | **Task #6** | Call All RSVPs in VV | DC/DC Team, Alison M., Kimberly H. | |
| 3/6/2023 | 3/15/2023 | Task #7 | Petition Printing | Kimberly H. | Staples |
| 3/15/2023 | 3/21/2023 | Task #8 | TP Mission - 50-Mile Radius | TP Volunteers |
COMMS Campaigns
| Start Date | Due Date | Send Date | Campaign Title | Eblast # | Eblast Subject Line | Eblast Header | Social Media Graphic | |
| 1/16 | 1/22 | 1/24 | Camp #1 | Eblast #1 | Lobby Day… Save the Date |  | ||
| 1/23 | 3/11 | 3/12- 3/21 | Countdown Graphics | 10-1 Days | 10-9-8-7-6-5-4-3-2-1 | |||
| 1/24 | 2/5 | 2/6 | Camp #2 | Eblast #2 - Sent 2/13 Resent 2/14 | Ready for some Serious Fun |  | ||
| 2/5 | 2/19 | 2/20 | Camp #3 | Eblast #3 | ||||
| 2/20 | 3/5 | 3/6 | Camp #4 | Eblast #4 | ||||
| 3/6 | 3/12 | 3/13 | Camp #5 | Eblast #5 | ||||
| 3/13 | 3/16 | 3/17 | Camp #6 | Eblast #6 | ||||
| 3/17 | 3/19 | 3/20 | Camp #7 | Eblast #7 | ||||